Each environmental division maintains separate records:
- Hazardous Material and Waste Management Division records request
- Water Quality Control Division records requests
Records pertaining to underground storage tanks (UST) are held by the Office of Oil and Public Safety. You may visit their website for information about how to request those records.
Data, Records, and CORA Request Guidelines
1. Digital records are available via the Public Access Viewer (PAV). https://oitco.hylandcloud.com/CDPHERMPublicAccess/index.html User guides can be found using this link. Please search for records using the PAV prior to submitting a records request.
2. All requests must be in writing. Email is the preferred method. Please do not email staff directly as this may delay the time it takes to respond to your request.
3. Please include as much information as possible when submitting your request. For example, if you submit a request for all records for a facility, it will likely require significant staff time to respond. However, if you only want the permit for a facility, we can generally respond rapidly. Information that is useful may include:
Types of documents being requested, date ranges, address, AIRS IDs and permit numbers
4. Records Unit staff will determine the volume of available responsive materials and notify the requestor. We will work with the requestor to make arrangements for review or to obtain the materials.
5. Records can be obtained in a variety of methods:
A. Materials can be uploaded to the database and accessed via the PAV.
B. Materials can be shared using Google Drive. The file will be shared for seven calendar days, at which time the shared privileges will be removed.
C. Materials can be burned to CD or DVD, and either mailed or picked up by the requestor. Thumb drives are also available for larger files. There will be associated costs.
D. Records which are in hard copy may be copied by scanning and
provided electronically. APCD may opt to utilize the state’s contracted vendor for scanning.
E. Materials may be sent via email, not to exceed the Department’s email limitations.
F. FTP sites will not be used by the Division.
G. If materials are digital, they will be provided digitally.
6. On-site file reviews are by appointment only. We cannot respond to drop in file review requests. Hours available for review are Monday thru Friday, 9:00am to 12:00pm and 1:00pm to 4:00pm. PLEASE NOTE: On-site file review may not be available if there are restrictions for in-person visits.
7. Data retrieval and manipulation can sometimes be performed to create a record. This is done on a case-by-case basis. When requesting a data retrieval, please specify the data elements and specific selection criteria. There will be fees associated with this.
8. Please refer to the Department’s policy for fees and other information. Fees must be paid prior to the retrieval, review and release of records, or for retrieval and manipulation of data. The Division uses the online portal to accept payment. The payment portal can either accept credit cards or check payments. The link for the portal can be found here: https://cdphe.colorado.gov/payrevenue
9. Link for Department policy: