Newborn hearing screening provider resources
Looking for the Newborn Hearing Database? Look No Further!
Please apply for access to the Health Information Data System's Newborn Hearing Application using the instructions.
Please see June/July 2024 HIDS NBH Bulletin for updated details on 2024 imported cases.
2023 data submitted to the CDC
Data for 2023 was successfully submitted, just as the 2022 data (CDC) was.
Please continue entering 2024 data. While we are missing some expected hearing screening data, evaluation data entry is currently our largest reporting gap.
If you're a health care provider performing newborn hearing screening, you can find a variety of helpful forms and resources below:
- CHIP Coordinators The Colorado Home Inclusion Program (CHIP) Coordinators, employees of the Colorado School for the Deaf and the Blind (CSDB), are trained professionals who works with children who are Deaf or hard of hearing between the ages, birth to 3 years old, and their families.
- National Center for Hearing Assessment and Management.
Run by Utah State University, NCHAM served as the National Technical Resource Center for the implementation and improvement of comprehensive and effective Early Hearing Detection and Intervention (EHDI) systems from 1988 to March 31, 2024. A number of free webinars, training presentations, and other resources are available on their website. Materials and activities described on NCHAM's website were funded in part by a cooperative agreement from the Maternal Child and Health Bureau (MCHB) of the Health Resources and Services Administration (HRSA) at the United States Department of Health and Human Services for 25 years. NCHAM staff are responsible for the views and content of material on their website and no endorsement by MCHB/HRSA (or the staff of CDPHE) is implied or expressed.
cCMV in Colorado
Congenital cytomegalovirus (cCMV) is a reportable condition in Colorado for infants less than 1 year of age, per 6 CCR 1009-1 rule update effective Jan. 14, 2025. Both providers and laboratories are required to report cases to public health within 4 days of positive test results. cCMV is a viral infection that is the most common cause of non-genetic pediatric hearing loss. cCMV in a newborn accounts for 20% of all hearing loss detected at birth and 25% of all hearing loss by age 4.
For information on how to report a case of cCMV, visit CDPHE’s Report a disease webpage.
In August 2024, CDPHE became a participating SET-NET site. SET-NET is CDC’s surveillance for emerging threats to mothers and babies. As a participating site, CDPHE will conduct follow up of babies testing positive for cCMV to understand the long-term impacts of cCMV on babies across Colorado. To learn more about SET-NET, visit CDC’s SET-NET website or contact the CDPHE SET-NET team cdphe_setnet@state.co.us.
National EHDI funding restructuring update
Beginning April 1, 2024, MCHB decided to restructure how technical assistance would be provided to EHDI programs by funding an EHDI National Network consisting of the following three entities who will work together:
- The Implementation and Change Center (ICC) housed at Gallaudet University’s Beacon Center is now funded to support state EHDI programs.
- The Family Leadership in Language and Learning Center (FL3), housed at Hands & Voices, is funded to enhance family-to-family support, develop family leadership skills, and engage DHH adults in EHDI programs.
- The Provider Education Center (PEC), housed at American Academy of Pediatrics is funded to provide resources and training for health care and allied health professionals so they can interact more effectively with the EHDI programs.
Please refer to any of the three above websites or the NCHAM website to access nationally available resources
CIHAC Guidelines
The following guidelines were created by the Colorado Infant Hearing Advisory Committee (CIHAC), which advises the department on issues related to newborn hearing screening in the state of Colorado. These guidelines in no way reflect the views or opinions of CDPHE staff.
- Section I: An Overview of the Recommended Guidelines by the Colorado Infant Hearing Advisory Committee for the Colorado Early Hearing Detection and Intervention (EHDI) System of Care
- Section II: Recommended Guidelines for Hospitals, Birthing Centers and Midwife Screening Programs.
- Section III: Recommended Guidelines for Pediatric Audiology Diagnosis.
- Section IV: Recommended Guidelines for Referral to Early Intervention.
- Section V: Recommended Medical Evaluation for Newborns with Varied Hearing Levels (Hearing Loss).
- Section VI: Process for Parents of Newborns Referred to the Early Hearing Detection and Intervention Program.
- Section VII: Qualifications of an Early Interventionist working with children who are DHH.
- Section VIII: Recommended Guidelines for Parent Leadership in Early Hearing Detection and Intervention (EHDI) Systems.
HIDS NBH Application User Section
Save the date- 2025 HIDS NBH Application Q & A Session!
Please email leanne.glenn@state.co.us if you require accommodations at least 5 business days prior to the Q & A meetings.
| Session | Date | Time |
|---|---|---|
| Session 1 | Monday, Feb. 24, 2025 | 12 p.m. - 1 p.m. |
| Session 2 | Thursday, May 29, 2025 | 12 p.m. - 1 p.m. |
| Session 3 | Wednesday, Aug. 27, 2025 | 12 p.m. - 1 p.m. |
| Session 4 | Tuesday, Oct. 28, 2025 | 12 p.m. - 1 p.m. |
2025 HIDS NBH Q & A Session #2
Thursday, May 29, 2025
12:00 to 1:00 PM
2025 HIDS NBH Q & A Session #3
Wednesday, August 27, 2025
12:00 to 1:00 PM
2025 HIDS NBH Q & A Session #4
Tuesday, October 28, 2025
12:00 to 1:00 PM
Bulletins
- March/April 2025 HIDS NBH Bulletin. In this issue:
- Caveats when looking at 2023 CDC EHDI Data (reasons 100% of data cannot be reported and potential reasons for underreported data)
- 2023 Data Highlights (as a 2024 and forward data entry reminder)
- May 2025 HIDS NBH Q & A session information
- This issue was combined to give providers more time to digest dense data content.
- February 2025 HIDS NBH Monthly Bulletin. In this issue:
- Cybersecurity reminder - encrypted emails!
- HIDS NBH Q & A Session #1 Zoom information
- December 2024/January 2025 HIDS NBH Monthly Bulletin. This issue is being combined to allow HIDS NBH application users extra time to complete 2023 data entry. A data entry reminder will be sent in January.
- In this issue: December 2024 meetings of possible interest, 2025 Q & A dates
- 2023 CDC Data entry hints/reminders - can be used for 2024 data entry too!
- October/November 2024 HIDS/NBH Monthly Bulletin
- In this issue: New database manager in training
- CDPHE staff contacts to email
- New Colorado EHDI Director (at the Colorado Department of Human Services)
- Reminder on 2023 CDC data entry
- Death record matches and notification letters update
- Highlights from Q & A Sessions: Recording reason hearing not screened or transient hearing loss (Complete posted Q & A minutes below CIHAC meeting minutes)
- September 2024 HIDS/NBH Monthly Bulletin
- In this issue: Data entry reminders on outstanding 2023 and 2024 data
- Death record matches and notification letters update
- Reminder on upcoming HIDS NBH Application Q & A Sessions
- August 2024 HIDS/NBH Monthly Bulletin
- In this issue: Data entry reminders to prepare for the CDC report and Data Quality Improvement Lessons from Last Year’s CDC Data Submission
HIDS NBH Application Q & A Sessions information
- In this issue: Data entry reminders to prepare for the CDC report and Data Quality Improvement Lessons from Last Year’s CDC Data Submission
- June/July 2024 HIDS NBH Monthly Bulletin (combined issue)
- In this issue: 2024 backlog of case imports in database, tips to providers for catching up on data backlong, and next steps for NBH staff.
- May 2024 HIDS NBH Monthly Bulletin
- CDPHE staff is still working on importing records for babies born in 2024.
- In this issue: Tips for accurate hearing screening data entry that is sensitive to a family’s situation. This includes:
- Refusal of hearing screening
- Infant is in hospice or has passed away
- Family has moved out of state
- March/April 2024 HIDS NBH Monthly Bulletin (combined issue)
- Program staff was attending the National EHDI Conference and a Board of Health Meeting regarding targeted testing for congenital cytomegalovirus (cCMV), so the March issue was combined with April.
- In this issue: Major Newborn Hearing Screening Program website updates, 2024 case import update and cases manually added to database, and a note on Early Intervention Referrals documented on the “Evaluation” page
- February 2024 HIDS NBH Monthly Bulletin
In this issue: Processing of 2024 imports for upload in process and major data highlights for 2022 data submitted to the CDC. - January 2024 HIDS NBH Monthly Bulletin
- In this issue: Change management cycle updates - Excel worklist downloads, EBC Import Requests, etc.
- December 2023 bulletin not published due to 2022 CDC Data submission, change management tasks, and holiday season.
- October/November 2023 HIDS NBH Monthly Bulletin
- In this issue: 2022 CDC Data Report Q & A meeting schedule, Vital Records database and Change Management updates, September 2023 server upgrade, and Tips for ensuring your facility's 2022 data is complete.
- September 2023, HIDS Monthly Bulletin
- In this issue: Database server upgrade scheduled to take place from September 15 to 17. Please read bulletin for more information.
- August 2023, HIDS Monthly Bulletin
- In this issue: Announcement of open Colorado Infant Hearing Advisory (CIHAC) member positions and finalizing 2022 data for the CDC data report.
- June/July 2023, HIDS Monthly Bulletin
- In this issue: - Announcement regarding seeking guest presenters for the hybrid August CIHAC meeting and upcoming website updates.
- May 2023, HIDS Monthly Bulletin
- In this issue: Updates to HIDS training materials and information on Vital Records correction forms for birth certificate information
- April 2023, HIDS Monthly Bulletin
- In this issue: Notes on case transfers - difference between "Responsible Agency" and "Breaking the Glass."
- March 2023, HIDS Monthly Bulletin
- In this issue: Instructions for requesting access to additional sites.
- February 2023, HIDS Monthly Bulletin
- In this issue: Q2 and Q3 2022 hospital report update and brief summary of newborn hearing database updates.
- January 2023, HIDS Monthly Bulletin
- In this issue: CDC Data Report highlights and lessons learned for data quality improvement.
- November/December 2022, HIDS Monthly Bulletin
- In this issue: Reminder for 2021 data entry and hints for finding hard-to-locate baby records.
- October 2022, HIDS Monthly Bulletin
- In this issue: Data entry tricks - Notes on "inactive" cases and Catching up on 2021 data entry.
- September 2022, HIDS Monthly Bulletin
- In this issue: Colorado Infant Hearing Advisory Committee (CIHAC) position openings & application and catching up on data entry after resolution of site-matching issues.
- August 2022, HIDS Monthly Bulletin
- In this issue: Follow-up meetings scheduled for HIDS users for potential database edits and using worklists as a tool for screening data entry.
- June/July 2022, HIDS Monthly Bulletin
- In this issue: Meeting scheduled regarding user discussion of potential database edits and final Worklist Description Guide published.
- May 2022, HIDS Monthly Bulletin
- In this issue: Notes on final quarterly reports for 2021 and announcements on mailings and gathering feedback for potential database improvements.
- April 2022, HIDS Monthly Bulletin
- In this issue: Data entry reminders and update reminders for the Evaluation page.
- March 2022, HIDS Monthly Bulletin
- In this issue: News - Upcoming meeting with facilitator regarding the concerns of the Newborn Screening Coalition and further explanation of Responsible Agency.
- February 2022, HIDS Monthly Bulletin.
- In this issue: Information on purging cases over age 3 from the HIDS database and instructions on clearing an internet browser cache.
- January 2022, HIDS Monthly Bulletin.
- In this issue: New tips on data entry and Private Practice and Approving Supervisors.
- November/December 2021, HIDS Monthly Bulletin.
- In this issue: Reminder for 2020 data entry and Colorado EHDI's Virtual Site Visit Project.
- October 2021, HIDS Monthly Bulletin.
- In this issue: Tips and tricks for cybersecurity and encrypted emails.
- September 2021: HIDS Monthly Bulletin.
- In this issue: Staffing updates and data entry reminders.
- August 2021, HIDS Monthly Bulletin.
- In this issue: First quarterly reports out and definitions of statuses on "All Outstanding" worklist.
- July 2021, HIDS Monthly Bulletin.
- In this issue: Responsible Agency and database updates.
- June 2021, HIDS Monthly Bulletin.
- In this issue: Encrypting emails and staff updates.
- May 2021, HIDS Monthly Bulletin.
- In this issue: Overview of the HIDS case import process and introduction to worklists.