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Constitution
Medical marijuana statutes and bills
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Colorado Revised Statutes 18-18-406.3: Medical use of marijuana by persons diagnosed with debilitating medical conditions — unlawful acts — penalty — medical marijuana program cash fund.
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Colorado Revised Statute 25-1.5-106: Medical marijuana program — powers and duties of department.
Board of Health
Colorado Medical Board Policy
Records disposition schedule
Information about how long the department keeps records.
Records disposition schedule
We keep records and documents according to this schedule. It was approved in 2018 by the State Auditor, State Archivist, and CDPHE Record’s Liaison Officer.
Patient documentation
| Record type | Retention period |
|---|---|
| Application documentation | Keep for one year from the registration date. |
| Denial documentation | Keep for 6 months after the date of the denial notification. |
| Revocation documentation | Keep for one year from the date of revocation notice. |
| Subpoenas/appeals | Keep until litigation ends. |
Any records that are subject to litigation holds are kept until the hold is lifted, even if the matter has been resolved.
Caregiver documentation
We keep this information for one year from the registration expiration date.
This includes registration identification and other caregiver demographic information.
The Colorado Department of Revenue’s Marijuana Enforcement Division keeps other caregiver information, such as grow site addresses and plant count information.
CDPHE Physician documentation
Record type |
Retention period |
|---|---|
| Registration identification and information, including the physician license and DEA certificate. | Keep until the physician’s registration expires, or until they are no longer recommending medical marijuana. |
| Physician certifications (written by physicians about patients) | Keep one year from the certification expiration date. |
| Physician referral packet and correspondence sent to the Colorado Department of Regulatory Agencies | Keep for 5 years or until it is no longer needed, whichever is shorter. The complete file is kept at DORA. |
| Physician referral log | Keep permanently. |
Legal citations
Complete physician referral packets and correspondence files are permanently kept at DORA. Archives 17-21.
Law enforcement documentation
Record type |
Retention period |
|---|---|
| Online verification logs | Keep for 180 days for reference. |
| Visitor logs | Kept one year for reference. |
| Customer assistance log | Keep permanently. |
Customer service logs
Record type |
Retention period |
|---|---|
| Call logs | Keep one year for reference. |
| Visitor logs | Kept one year for reference. |
| Customer assistance log | Keep permanently. |
Legal citations
SARMM 4
Accounting documentation
This includes copies of checks and money orders, deposit slips, documentation of bad checks, etc. We keep these for 3 years and then destroy them.
Legal citations
SARMM 7-D1
Petitions for debilitating conditions
This includes petitions to the executive director for debilitating conditions to be added to regulations, and the Executive Director’s decision letters. We keep these permanently.
Program policies and procedures
We keep this until they are superseded or abolished. We keep superseded or abolished versions of policies and procedures for two years.
Legal citations
SARMM 1-10B
Reference files
These are documents used for reference which are not part of any other record series and includes reports, studies, special compilations of data, trends, and analysis. We keep these as long as we have an administrative need.
Legal citations
SARMM 1-12
You can view the full Records Disposition Schedule on the State Archives website
For questions related to marijuana enforcement and MED regulations (such as METRC, point of sale, licensed center requirements, plant count and grow regulations), please contact the Colorado Department of Revenue’s Marijuana Enforcement Division.