Each Family Planning Program (FPP) subcontractor is required to participate in quality assurance activities in a rotating three-year schedule including:
- an administrative + fiscal site visit
- a clinical site visit
- a chart review (self-conducted by the agency)
Fiscal Year 2022 - 2025 Site Visit Schedule
The Fiscal Year 2022 - 2025 Site Visit Schedule provides information on when your agency will complete each activity. The FPP will work with you directly to schedule the specific dates for these site visits.
Administrative + Fiscal Visits and Clinical Site Visits
Site Visit Process for Subrecipients
The Site Visit Process for Subrecipients outlines what you can expect during the administrative + fiscal and clinical site visit processes and provides links to the documents that will be used during the process.
Site Visit Agendas
Sample site visit agendas include the general topics that will be discussed during the site visit meeting. The FPP team will work with your agency to finalize the agenda in preparation for your site visit meeting.
Site Visit Document Lists
Site Visit Document Lists outline all of the required documents that your agency will submit for review by the FPP team before the site visit meeting. The lists describe what staff will be reviewing and looking for in each document based on the site visit tools (below). This is the primary document you will use to prepare for your site visit.
Site Visit Tools
Site Visit Tools were developed to align with the federal Title X program review tools used by the Office of Population Affairs (OPA) to monitor compliance with Title X requirements. The FPP team will note whether each requirement was met and record the evidence that supports the determination. These tools are provided for informational purposes and you are not required to review or use this document before the site visit.
Chart Review
Subrecipients will participate in a family planning client chart self-conducted review every three years. The APN Medical Director will contact subrecipients. The Chart Review Tool and Instructions for FPP Chart Review Tool documents are used to complete the self-conducted chart review:
Questions
Email cdphe_familyplanning@state.co.us or contact any member of the FPP team with questions.