Fiscal Agent for the West and South Region Healthcare Coalition (HCC)

A Request for Applications (RFA) is used to award grants to promote specific program goals. An organization (in this case, the Colorado Department of Public Health and Environment) announces that grant funding is available, and eligible organizations may apply for it. The purpose of this CDPHE RFA is to identify a Fiscal Agents, one for the West Regional Healthcare Coalition (HCC), and one for the South Region Healthcare Coalition (HCC). The HCC is a loose confederation held together by joint goals for addressing preparedness and response goals within the health and medical field. The HCC comprises jurisdictional authorities in emergency management and local public health. This includes private organizations such as hospitals, emergency medical services, long term care facilities, and behavioral health centers, as well as schools, community health centers, and a host of other health centric community resources. The HCC is working toward building four key capabilities: 1. Foundation for health care and medical readiness; 2. Health care and medical response coordination; 3. Continuity of health care service delivery; and 4. Medical surge.  
 

Eligibility:

Organizations that may apply for funding must meet the following criteria:

1. Fiscal Agents must agree to perform all components of the Scope of Work(s) in partnership with the HCC Steering Committee and Member Organizations (as outlined in Attachment B).
2. Fiscal Agents must be located within Colorado Colorado and preferably within the region they are serving. See the HCC map for West or South region. 
3. Fiscal Agents must be either affiliated with or be a member of the healthcare industry. A member of the healthcare industry is defined as an entity which provides medical services to clients.
4. Fiscal Agents must have the ability to, upon award, become an active member within the HCC. To be an active member, the awarded Fiscal Agent must be able to attend at least 75% of all regularly scheduled general meetings of the Healthcare Coalition.
5. Upon award, Fiscal Agent must have a demonstrated fiscal agent relationship with the HCC.
6. Complete application process.

The Fiscal Agent is responsible for:

• Hiring at least one (1) FTE covering the following two roles: the Readiness and Response Coordinator and Clinical Advisor.
• Creating in partnership with the HCC Steering Committee/Governance Board a sub-awardee agreement plan for implementation of all activities and deliverables.
• Managing the day-to-day fiscal activities of the HCC.
• Assuring all activities and deliverables are completed to standards.
• Provide to the HCC Steering Committee a monthly budget update.
• Facilitating budget workshops to plan for new budget periods.
• Reimbursing HCC member organizations for pre-approved purchases in a timely fashion.
• Submitting standardized invoices to CDPHE for reimbursement.

Note: This RFA does not support funding research, clinical care, furniture or equipment, construction, lobbying activities, or vehicle purchase.

Approximately $116,900 for the West Region and $90,000 for the South Region is available to perform the expectations under this RFA through June 30, 2023. Approximately $146,800 for the West Region and approximately $162,800 for the South Region will be available between July 1, 2023 - June 30, 2024. CDPHE anticipates awarding up to one grant per region. Each contract will be effective upon approval by the State Controller through June 30, 2024. All aspects of the project are dependent upon funding availability. 

The West Region has approximately  $148,800, and the South Region has approximately $167,400 available for this RFA. CDPHE anticipates awarding up to one grant per region. Each contract will be effective upon approval by the State Controller through June 30, 2024. All aspects of the project are dependent upon funding availability. 

• Fiscal Agent for the West Region Healthcare and the South Region Healthcare Coalition (HCC) - full document
• Attachment A: Cover sheet and Signature page
• Attachment B: Statement of Work 
• Attachment C: Project budget
• Attachment D: Financial risk assessment questionnaire (fillable PDF version or Word version)
• Appendix A: Financial risk assessment FAQs

Schedule of activities